Central Plains Dairy Expo

April 1 -2, 2009

Sioux Falls, SD

Contact: Kathy Tonneson. Ph: 218-236-8420 Fax: 218-236-1134.

Email: kathy@centralplainsdairyexpo.com

 
 

For Exhibitors

For Producers

 

Contact Expo Staff

 

www.centralplainsdairy.com

 

Exhibitor Rules and Regulations

 

Contract

Exhibitor agrees to conduct privilege granted by this contract

without infringement upon the rights of other, not to handle or sell

any commodity on the Expo site other than production ag inputs

expressly stipulated in the contract and will confine all operations

to the space and privilege as herein set out. This contract, or any

part thereof, cannot be assigned or other disposed with the written

endorsement of the Expo upon the face of the same. Subletting of

any part of space herein granted is not permissible. All exhibits must

be staffed during published exhibit hours.

Exhibitor agrees to leave the premises and property covered by

this contract in the same condition as when the exhibitor took

possession. Exhibitors may not conduct activity of any kind that

leads to congestion of aisle traffic or disturbs neighboring exhibitors.

No loud speaker, amplifier, radio, strobe lights or other undignified

methods of attracting attention are permitted, except with written

permission from the Expo. No fans, misters, noisy pumps or other

similar devices are allowed to operate in any indoor location without

written permission from the Expo. Live animals are not allowed

in inside commercial exhibit space. No activity can be conducted

outside of the contracted exhibit space, including handouts,

solicitations, presentations or mascots. Aisles are to remain complete

free of obstructions and not put to commercial use in any way by any

exhibitor.

 

Cancellation/Release

100% refunds due to cancellation of booth space is available until

Jan. 1; 50% refunds are available from Jan. 1 to Feb. 1; no refunds

are available after Feb. 1. Any space assigned and not occupied by the

start of the Expo, will cause forfeiture of all deposited moneys and

fees. In the event of cancellation of the Expo due to weather or other

acts of God, no refunds are guaranteed. No exhibit or part of any

exhibit may be dismantled, torn down or removed from the assigned

exhibit space until 4 p.m. Thursday or as directed by Expo staff,

except in emergency, upon which written release must be obtained

from the Expo. All exhibitor material must be removed from the

Convention Center by midnight the day Expo closes. All exhibitor

equipment and materials must be removed from the parking lot

exhibit space by noon the day following the close of the Expo. The

Exhibitor will remain responsible for all property left on the Expo

grounds and will be held liable for any personal injury, property

damage, fines, removal fees, storage fees and disposal costs caused by

the abandoned property.

 

Sales/Handouts

Cash sales are allowed; sales are subject to South Dakota state sale

tax. Written permission must also be obtained to sell any item

featuring words, “Central Plains Dairy Expo” or its logo or any service mark.

All food distributions or sales must be approved by the

Expo. The sale of distribution of intoxicating beverages or tobacco

is prohibited. No items may be sold by a competitive bid process

(auction) without written consent from the Expo. No helium

balloons, stickers or potentially dangerous or nuisance items may be

handed out.

 

Relocation

Expo reserves the right to relocate any exhibitor before and/or during

the show. Exhibitor reserves the right to decline relocation, thus

terminating this contract and lease.

 

Liability

Expo is not liable for loss or damage to any exhibitor or property

of the exhibitor due to fire, tornado, weather conditions, water

from any source or other causes. The Exhibitor warrants that they

have in effect and shall maintain for the period of the agreement

for the mutual benefit of both parties a policy of general public

liability insurance against claims for personal injury or death

or property damage occurring upon, in or about the herein

rented premises, in limits of not less than $1-million. It is the

responsibility of the Exhibitor to provide the Expo with a copy

of certification and proof of $1 million in liability insurance

coverage with the Central Plains Dairy Expo listed as additional

insured by March 1. Exhibitor agrees to indemnify and hold

harmless from any loss, damage or expense of whatever natural

on account of claims for damage to persons or property caused

wholly or partially by Exhibitor or employees of Exhibitor, agents,

subcontractors or volunteers, in connection with the leasing of

the space described in this contract. Exhibitors are responsible for

loss or liability from theft, fire, storm damage or vandalism for the

display, materials and exhibit.

 

Fire, Accident and Damage Prevention

Due diligence must be exercised to prevent fire, accidents or other

damage. This includes no generators, open flames or smoking in any

building and using no combustibles in display materials. Display

equipment must have the battery disconnected and gas tank locked

or taped shut.

 

Termination/Penalties

Central Plains Dairy Expo reserves the right to terminate lease due

to natural disasters, fire, inappropriate exhibitors, policy changes

or any other reason deemed necessary. Noncompliant or disruptive

exhibitors as determined by the Expo may be moved, evicted, barred

from future shows and/or other action deemed appropriate for the

violation. Expo reserves the right to retain any pre-paid sums, seek

damages in court as well as interest on delinquent accounts, costs of

collection and attorney fees.